TOUR BUDGET SAMPLE OUTLINE

EXPENSES

• Administration / Management:

Office Supplies
Telephone
Postage
Printing (Stationary, surveys, name tags, schedules, participant lists, etc.)
Travel Expenses
Research
Room Rental - Meetings
Equipment Rental

• Tour Expenses:

Graphics / Logo Development
Host Stop Expenses
Marketing Expenses

Brochure
Posters
List Purchase
Preliminary Mailing
News Release Distribution

Electronic
Mailed

Advertising
Coffee/Snacks
Decorations - meals or meetings
Meals
Entertainment
Audio/Visual Materials
Photography
Tour Booklet (Resource Guide) for Participants
Liability Insurance
Step on Guide Expense
Signs, banners, etc.
Coach Expense
Merchandise Development
Overnight Accommodations
Memorabilia/Memento Items
Survey Analysis

REVENUE

• Sponsor Income

General Sponsor of Tour
Meal(s)
Fees for host sites or stops
Coach
Marketing/Brochure
Memorabilia/Mementos

• Registration Fees

• Merchandise Sales

• Advertising Revenue (from brochure ads and other materials produced for the tour.)